TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 21, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 24-611-11, Repairs and Alterations to Various Water Reclamation Facilities, to Independent Mechanical Industries, Inc., in an amount not to exceed $20,779,560.00, Accounts 101-67000/68000/69000-612600/612650, Requisitions 1614216, 1614474, and 1614568 (As Revised)
Body
Dear Sir:
On August 8, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 24-611-11 Repair and Alterations to Various Water Reclamation Facilities.
In response to a public advertisement of September 18, 2024, a bid opening was held on October 15, 2024. The bid tabulation for this contract is:
INDEPENDENT MECHANICAL INDUSTRIES, INC. $20,924,945.00
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not provide the services required. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $20,779.560.00.
Independent Mechanical Industries, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $20,779,560.00, placing their bid of $20,924,945.00 approximately equal to the estimate.
The associated goals for this contract are 20 percent Minority Business Enterprise (MBE), 10 percent Women Business Enterprise (WBE). Veteran-owned Business Enterprise (VBE) policy goal is 3 percent.
Independent Mechanical Industries, Inc., is in compliance with the Affirmative Action Ordinance Revised Appendix D and Appendix V as indicated on the attached report. The bidder has committed to the following utilization goals for this contract: 20.55 percent MBE and 20.55 percent WBE. The bidder provided 4.78 percent participation for the VBE policy goals.
Independent Mechanical Industries, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: boilermakers, bricklayers, carpenters, electricians, instrument mechanics, hoisting engineers, machinists, painters, pipefitters, pipe coverers, plumbers, sheet metal workers, structural ironworkers, architectural ironworkers, laborers, truck drivers, and operating engineers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-611-11, to Independent Mechanical Industries, Inc., in an amount not to exceed $20,779,560.00, subject to the contractor’s furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract shall commence December 1, 2024, or upon approval of the Contractor’s Bond, whichever occurs later, and terminate December 31, 2027, or upon expenditure of available funds, whichever occurs sooner.
This contract will employ approximately 165,600 labor hours of various skilled and unskilled trades on an as needed basis.
Funds for the 2024 expenditures, in the amount of $160,000.00, are available in Accounts 101-67000/68000/69000-612600/612650. The estimated expenditure for 2025 is $6,793,200.00, for 2026 is $6,909,000.00, and for 2027 is $6,917,360.00. Funds for the 2025, 2026, and 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 21, 2024
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