TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 25-022-11, Furnish and Deliver Diesel Fuel to Various Locations for a One (1) Year Period, to J.T. Barrier LLC, in an amount not-to-exceed $450,000.00, Accounts 101, 501-16000, 50000, 66000, 67000, 68000, 69000-623820, Requisitions 1621431, 1621740, 1621797, 1622022, 1622045
Body
Dear Sir:
On September 5, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 25-022-11, Furnish and Deliver Diesel Fuel to Various Locations for a One (1) Year Period, beginning approximately January 1, 2025 and ending December 31, 2025.
In response to a public advertisement of September 25, 2024, a bid opening was held on October 15, 2024. The bid tabulation for this contract is:
J.T. BARRIER, LLC $334,864.72
AVALON PETROLEUM COMPANY, INC. $353,001.05
AL WARREN OIL COMPANY, INC. $375,886.12
CONSERV F.S. $379,862.17
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $450,000.00.
J.T. Barrier, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $450,000.00, placing the total bid of $334,864.72, approximately 25.6 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract. The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not applicable to this contract due to this contract being a furnish and deliver contract with no subcontracting opportunities.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 25-022-11, to J.T. Barrier LLC. in an amount not to exceed $450,000.00.
Funds in the amount of $450,000.00, are being requested in 2025, in Accounts 101, 501-16000, 50000, 66000, 67000, 68000, 69000-623820 and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:ds
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 5, 2024
Attachments