TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 25-002-11, Furnish and Deliver Cylinder Gases and Bulk Liquid Argon to Various Locations for a One (1) Year Period, Groups A and B, to Matheson Tri-Gas, Inc. in an amount not to exceed $88,743.41 Account 101-20000-623840
Body
Dear Sir:
On September 5, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 25-002-11, Furnish and Deliver Cylinder Gases and Bulk Liquid Argon to Various Locations for a One (1) Year Period, beginning approximately January 1, 2025 and ending December 31, 2025.
In response to a public advertisement of September 25, 2024, a bid opening was held on October 15, 2024. The bid tabulation for this contract is:
GROUP A: CYLINDER GASES
Matheson Tri-Gas, Inc. $17,383.11
GROUP B: BULK LIQUID ARGON
Matheson Tri-Gas, Inc. $71,360.30
The Director of Procurement and Materials Management has reviewed the bidders' list for this contract and is satisfied that the market for this service has been adequately solicited. A plan holder’s survey revealed the following reasons for not bidding: in the process of doing things differently internally and the timing was not the best due to time commitments to other large projects. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Matheson Tri-Gas, Inc., the sole bidder for both Groups A and B, is proposing to perform the contract in accordance with the specifications. The estimated cost for both Groups A and B of this contract is $103,000.00, placing the total bid of $88,743.41, approximately 13.84 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 25-002-11, Groups A and B, to Matheson Tri-Gas, Inc. in an amount not to exceed $88,743.41.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are being requested in 2025, in Account 101-20000-623840, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:SK
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 5, 2024
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