TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian Perkovich, Executive Director
Title
Issue purchase orders to Kusters Zima Corporation, to Furnish and Deliver Parts for Solids Treatment Processes at Various Locations for a Three-Year Period, in an Amount not to Exceed $600,000.00, Accounts 101-66000, 67000, 68000, 69000-623070, 623090, 623110, 623270, 623990, 634560
Body
Dear Sir:
Authorization is requested to issue purchase orders to Kusters Zima Corporation, to furnish and deliver parts for lifting and transferring of wastewater, biosolids and water through various treatments at various locations for a three-year period. All parts will be delivered prior to December 31, 2027.
Kusters Zima Corporation, the sole source provider of these parts, has submitted prices for the parts required. Inasmuch as Kusters Zima Corporation, is the only source of the parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Kusters Zima Corporation is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the nature of the work involved.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not applicable because Kusters Zima Corporation, Inc. is the sole provider of these required parts.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Kusters Zima Corporation, in an amount not to exceed $600,000.00, on an as needed basis ending December 31, 2027. Purchase orders will be issued when the material is required. Payment will be based on the unit cost received from Kusters Zima Corporation.
Funds for purchase orders to be issued under this Board authority will be limited by pricing periods for Accounts 101-66000, 67000, 68000, 69000-623070, 623090, 623110, 623270, 623990, 634560. The estimated expenditures for the period of 01/01/2025 through 12/31/2025 are $200,000.00, 01/01/2026 through 12/31/2026 are $200,000.00, and 01/01/2027 through 12/31/2027 are $200,000.00. Funds for years 2025, 2026 and 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 5, 2024