TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders to Drydon Equipment, a DXP Company, to Furnish and Deliver Hayward Gordon, Varec, Bredel, Fairbanks Morse, and Amiad Filtration Pumps and Parts, to Various Locations, in a total amount not to exceed $510,000.00, Accounts 101-66000, 67000, 68000, 69000-623070, 623090, 623270
Body
Dear Sir:
Authorization is requested to issue purchase orders to Drydon Equipment, a DXP Company, to furnish and deliver Hayward Gordon, Varec, Bredel, Fairbanks Morse, and Amiad filtration pumps and parts, to various locations, on an as needed basis, for a three-year period. All pumps and parts under this authority will be delivered prior to December 31, 2027.
Drydon Equipment, a DXP Company, the sole source distributor for Hayward Gordon, Varec, Bredel, Fairbanks Morse, and Amiad filtration pumps and parts, will provide price quotations per each requested order of pumps and pump parts. Purchase orders will be issued for pumps and parts as needed based on the prices received from Drydon Equipment, a DXP Company. Inasmuch as Drydon Equipment, a DXP Company, is the only source of supply for the pumps and parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
The pumps and parts are needed in the primary, secondary, solids, and disinfection treatment processes.
Drydon Equipment, a DXP Company, is registered to transact business in Illinois and is in good standing.
The Multi-Project Labor Agreement is not applicable due to the nature of the work involved.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not applicable because Drydon Equipment, a DXP Company, is the sole provider of these required pumps and parts.
Purchase orders to be issued under this Board authority will be limited by pricing periods of 01/01/2025 through 12/31/2025 for $158,000.00, 01/01/2026 through 12/31/2026 for $176,000.00, and 01/01/2027 through 12/31/2027 for $176,000.00.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Drydon Equipment, a DXP Company, in an amount not to exceed $510,000.00, on an as needed basis ending December 31, 2027. Purchase orders will be issued when the material is required. Payment will be based on the unit cost received from Drydon Equipment, a DXP Company.
Funds for years 2025, 2026 and 2027 expenditures in Accounts 101-66000, 67000, 68000, 69000-623070, 623090, 623270 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 5, 2024