TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease purchase order and amend the agreement with HP Inc. in an amount of $435,000.00 from an amount of $1,005,000.00, to an amount not to exceed $570,000.00, Account 101-27000-623810, Purchase Order 3131541
Body
Dear Sir:
On April 18, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with HP Inc. for the purchase of new and replacement computer hardware and software, in an amount not to exceed $1,005,000.00. This purchase order will expire on June 30, 2025.
There are no prior change orders.
Original Contract Amount $1,005,000.00
Date of Board Approval 4/18/2024
Cumulative Change Order $0.00
% Change of Original Contract Value 0.00%
Current Contract Value $1,005,000.00
Requested Increase or Decrease ($435,000.00)
New Contract Value $570,000.00
% Change of Current Contract Value -43.28%
Total % Change of Original Contract Value -43.28%
This change is due to the reassessment of end-point lifecycle needs in order to facilitate the purchase of critical enterprise networking infrastructure equipment.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement with HP Inc. in an amount of $435,000.00 (43.28% of the current contract value), from an amount of $1,005,000.00, to an amount not to exceed $570,000.00.
Funds will be restored to Account 101-27000-623810.
Requested, Sean T. Kelly, Director of Information Technology, STK:JR:tw
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 5, 2024