TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders to Flow-Technics, Inc., to Furnish and Deliver Xylem Flygt A-C, Sulzer ABS, ITT Gould and Netzsch pumps and replacement parts, to various locations, in a total amount not to exceed $650,000.00, Accounts 101-66000, 67000, 68000, 69000-623070, 623090, 623110, 623270 and 623990
Body
Dear Sir:
Authorization is requested to issue purchase orders to Flow-Technics, Inc., to furnish and deliver Xylem Flygt A-C, Sulzer ABS, ITT Gould and Netzsch pumps and replacement pump parts, to various locations, on an as needed basis, for approximately a one-year period. The pumps perform the lifting and transferring of wastewater, biosolids, and water through various treatment processes. All pumps and parts will be delivered prior to December 31, 2025.
Flow-Technics, Inc., the sole source distributor for Xylem Flygt A-C, Sulzer ABS, ITT Gould and Netzsch pumps and parts, will provide price quotations per each requested order of pumps and pump parts. Purchase orders will be issued for the pumps and pump parts as needed based on the prices received from Flow-Technics, Inc. Inasmuch as Flow-Technics, Inc., is the only source of supply for the pumps and parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
The pumps and parts are needed by the trades to perform work at the plants.
Flow-Technics, Inc., is registered to transact business in Illinois and is in good standing.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V is not included because Flow-Technics, Inc. is the sole provider of these parts.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Flow-Technics, Inc., in an amount not to exceed $650,000.00, on an as needed basis, ending December 31, 2025. Purchase orders will be issued when the material is required. Payment will be based on the unit cost received from Flow-Technics, Inc.
Funds for the 2025 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 5, 2024