TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with Precision Control Systems of Chicago, Inc., for a Multi-Year Service Agreement to Provide Upgrades, Maintenance, and Repair Services for the TARP Pump Station HVAC Control System at the Calumet Water Reclamation Plant, in a total amount not to exceed $84,500.00, Accounts 101-68000-612680, 623070, Requisition 1624782
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Precision Control Systems of Chicago, Inc., for a multi-year service agreement to provide periodic upgrades, maintenance, and repair services for the TARP pump station HVAC control system at the Calumet Water Reclamation Plant, on an as needed basis. The system consists of mechanical equipment and the associated proprietary controls. These services will be delivered by December 31, 2027.
Precision Control Systems of Chicago, Inc., the sole source provider of these HVAC control system services, has submitted pricing for the services required. Inasmuch as the Precision Control Systems of Chicago, Inc., is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Precision Control Systems of Chicago, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, are not included because Precision Control Systems of Chicago, Inc. is the sole provider of these services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order enter into an agreement with Precision Control Systems of Chicago, Inc., in an amount not to exceed $84,500.00.
Funds are being requested in the amounts of $38,500.00 for 2025, $23,000.00 for 2026, and $23,000.00 for 2027, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 5, 2024