TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders for Contract 25-640-11, Furnishing and Delivering Sodium Bisulfite, Groups A and B, to PVS Chemical Solutions, Inc., in an amount not to exceed $1,405,045.00, Accounts 101-67000/68000-623560, Requisitions 1621731 and 1621735 (As Revised)
Body
Dear Sir:
On September 5, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 25-640-11, Furnishing and Delivering Sodium Bisulfite, Groups A and B.
In response to a public advertisement of October 16, 2024, a bid opening was held on November 5, 2024. The bid tabulation for this contract is:
GROUP A: CALUMET SERVICE AREA (CSA)
PVS CHEMICAL SOLUTIONS, INC. $1,241,960.00
ALEXANDER CHEMICAL CORPORATION $1,613,100.00
GROUP B: NORTH SERVICE AREA (NSA)
PVS CHEMICAL SOLUTIONS, INC. $163,085.00
ALEXANDER CHEMICAL CORPORATION $221,583.00
PVS Chemical Solutions, Inc., the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The total estimated cost of this contract is $1,808,400.00, placing their bid of $1,405,045.00 approximately 22.3 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract for chemicals.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V will not be included in this contract because there are no MBE/WBE/VBEs that can supply the specific items as specified in the contract. Further, the Affirmative Action Ordinance Revised Appendix D and Appendix V are not applicable to this contract due to this being a furnish and deliver contract.
The contractor shall commence delivery five days after the receipt of the purchase order or January 1, 2025, whichever occurs later and terminate twenty-four (24) months thereafter, or upon expenditure of available funds, whichever occurs sooner.
The bid deposit, in the amount of $90,500.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 25-640-11, Groups A and B, to PVS Chemical Solutions, Inc., in an amount not to exceed $1,405,045.00.
Funds are being requested in 2025 for Group A, in the amount of $620,980.00, in Account 101-68000-623560. The estimated expenditure for 2026 is $620,980.00. Funds for 2025 and 2026 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Funds are being requested in 2025 for Group B, in the amount of $81,542.50, in Account 101-67000-623560. The estimated expenditure for 2026 is $81,542.50. Funds for 2025 and 2026 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 5, 2024
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