TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order and amend the agreement with WM Reply, Inc., for Contract 22-RFP-13, Intranet Development and Platform Support, in an amount of $80,000.00, from an amount of $470,000.00, to an amount not to exceed $550,000.00, Account 101-27000-612430, Purchase Order 3125792
Body
Dear Sir:
On June 1, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase order and enter into an agreement for Contract 22-RFP-13 Intranet Development and Platform Support with WM Reply, Inc., in an amount not to exceed $380,000.00. The contract expires on December 31, 2025.
As of December 5, 2024, the attached list of change orders has been approved.
Original Contract Amount $380,000.00
Date of Board Approval 06/01/2023
Cumulative Change Order (7/11//2024) $90,000.00
% Change of Original Contract Value 23.68%
Current Contract Value $470,000.00
Requested Increase or Decrease $80,000.00
New Contract Value $550,000.00
% Change of Current Contract Value 17.02%
Total % Change of Original Contract Value 44.74%
The reason for this increase is to fund work necessary to support and further enhance the recently launched MWRD Employee portal. The new portal was launched on October 28, 2024. This work includes platform support, knowledge transition and additional enhancements to further evolve communication and collaboration capabilities. All rates will remain the same.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement for Contract 22-RFP-13 in an amount of $80,000.00 (17.02% of the current contract value), from an amount of $470,000.00, to an amount not to exceed $550,000.00.
Funds are available in Account 101-27000-612430.
Requested, Sean T. Kelly, Director of Information Technology, STK:SW:sw
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 5, 2024
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