TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order, exercise the fifth option to extend, and amend the agreement with Baker Tilly US, LLP for Contract 19-RFP-33, Professional Auditing Services, in an amount of $338,400.00 from an amount of $1,164,750.00, to an amount not to exceed $1,503,150.00, Accounts 101-40000-612430 and P802-11000-798200, Purchase Order 3111905
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Dear Sir:
On October 1, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase order and enter into an agreement for Contract 19-RFP-33 Professional Auditing Services with Baker Tilly US, LLP in an amount not to exceed $244,400.00 with the option to renew the agreement for each of the four subsequent years. The contract expires June 30, 2025.
As of November 19, 2024, the attached list of change orders have been approved.
Original Contract Amount $244,400.00
Date of Board Approval 10/1/2020
Cumulative Change Order (11/19/2024) $920,350.00
% Change of Original Contract Value 376.60%
Current Contract Value $1,164,750.00
Requested Increase or Decrease $338,400.00
New Contract Value $1,503,150.00
% Change of Current Contract Value 29.05%
Total % Change of Original Contract Value 138.46%
The reason for the change order is to exercise the District’s fifth and final option to extend the contract to June 30, 2025.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
Minority/Women utilization goals for the District and the OPEB audit, is expected to remain unchanged with 30% of the contract subcontracted to Adelfia LLC, a MBE/SBE firm and 10% to Prado & Renteria, a WBE firm. These firms will assist with the preparation of the single audit, compliance testing, internal control testing and inventory and asset observations.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement for Contract 19-RFP-33 in an amount of $338,400.00 (29.05% of the current contract value), from an amount of $1,164,750.00, to an amount not to exceed $1,503,150.00.
Funds are being requested for 2025 in the amount of $338,400.00 in Account 101-40000-612430 and P802-11000-798200, and is contingent on the Board of Commissioners approval of the District's budget for that year.
Requested, Jacqueline Torres, Clerk/Director of Finance
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 5, 2024
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