TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 24-612-22 (Re-Bid), Roof Replacement and Rehabilitation at Various Locations, Groups A, B, and D, to DCG Roofing Solutions, Inc. (DCG), in an amount not to exceed $1,842,795.00, and Group C, to F&G Roofing Company, LLC (F&G), in an amount not to exceed $422,500.00, Account 201-50000-645780, Requisitions 1617114, 1616897, 1617117, and 1617118
Body
Dear Sir:
On May 16, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 24-612-21, Roof Replacement and Rehabilitation at Various Locations.
In response to a public advertisement of June 19, 2024, a bid opening was held on July 16, 2024.At the September 5, 2024, Board Meeting, all bids were rejected as reported.
In response to a public re-advertisement of September 11, 2024, a bid opening was held on October 8, 2024. The bid tabulation for this contract is:
GROUP A: STICKNEY WATER RECLAMATION PLANT (SWRP)
DCG ROOFING SOLUTIONS INC $411,895.00
F&G ROOFING COMPANY LLC $486,700.00
GROUP B: CALUMET WATER RECLAMATION PLANT (CWRP)
DCG ROOFING SOLUTIONS INC $1,176,900.00
F&G ROOFING COMPANY LLC $1,463,200.00
GROUP C: NORTH SERVICE AREA (NSA)
F&G ROOFING COMPANY LLC $422,500.00
DCG ROOFING SOLUTIONS INC $441,300.00
GROUP D: HARLEM AVENUE SOLIDS MANAGEMENT AREA (HASMA)
DCG ROOFING SOLUTIONS INC $254,000.00
F&G ROOFING COMPANY LLC $270,200.00
DCG Roofing Solutions, Inc. (DCG), the lowest responsible bidder for Groups A, B, and D, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A, B, and D was $1,927,000.00, placing the bid of $1,842,795.00, approximately 4.4 percent below the estimate.
F&G Roofing Company, LLC (F&G), the lowest responsible bidder for Group C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group C was $433,000.00, placing the bid of $422,500.00, approximately 2.4 percent below the estimate.
The Affirmative Action Ordinance Revised Appendix D goals for this contract are 20 percent Minority Business Enterprise (MBE) and 10 percent Women Business Enterprise (WBE). The Veteran-owned Business Enterprise (VBE) policy goal is 3 percent.
DCG is in compliance with the Affirmative Action Ordinance Revised Appendix D and Appendix V for Group A as is indicated on the attached report. The MBE and WBE utilization goals offered for this contract are 20.34 percent MBE and 10 percent WBE. The VBE participation is 3 percent.
DCG is in compliance with the Affirmative Action Ordinance Revised Appendix D and Appendix V for Group B as is indicated on the attached report. The MBE and WBE utilization goals offered for this contract are 20 percent MBE and 10 percent WBE. The VBE participation is 3 percent.
DCG is in compliance with the Affirmative Action Ordinance Revised Appendix D and Appendix V for Group D as is indicated on the attached report. The MBE and WBE utilization goals offered for this contract are 20 percent MBE and 10 percent WBE. The VBE participation is 3 percent.
F&G is in compliance with the Affirmative Action Ordinance Revised Appendix D for Group C as indicated on the attached report. The Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) utilization goals offered for this contract are 20 percent MBE and 10 percent WBE. The Veteran-owned Business Enterprise (VBE) participation is 3 percent.
DCG has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following trades will be utilized on this contract: plumbers, roofers, and sheet metal workers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
F&G has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following trades will be utilized on this contract: plumbers, roofers, and sheet metal workers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-612-22, Groups A, B, and D, to DCG Roofing Solutions, Inc., in an amount not to exceed $1,842,795.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-612-22, Group C, to F&G Roofing Company, LLC, in an amount not to exceed $422,500.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall commence work upon approval of the contractor’s bond and terminate thirteen (13) months thereafter.
The contract will employ approximately thirty-five (35) people for the services.
Funds are being requested for the 2025 for Group A, in the amount of $411,895.00 for Account 201-50000-645780. Funds for the 2025 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Funds are being requested for the 2025 for Group B, in the amount of $1,176,900.00 for Account 201-50000-645780. Funds for the 2025 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Funds are being requested for the 2025 for Group C, in the amount of $422,500.00 for Account 201-50000-645780. Funds for the 2025 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Funds are being requested for the 2025 for Group D, in the amount of $254,000.00 for Account 201-50000-645780. Funds for the 2025 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 5, 2024
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