TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 5, 2024
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to negotiate and enter into an Intergovernmental Agreement with the Village of Crestwood and the Village of Midlothian and make payment to the Village of Crestwood, for the design, construction, land acquisition, maintenance, operation, and ownership of the Flood Control Project on Calumet-Sag Tributary C in Midlothian and Crestwood (21-IGA-18), in an amount not to exceed $5,500,000.00
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Dear Sir:
Authorization is requested to negotiate and enter into an Intergovernmental Agreement (IGA) with the Village of Crestwood (Crestwood) and the Village of Midlothian (Midlothian) and make payment to the Village of Crestwood for the design, construction, land acquisition, maintenance, operation, and ownership of the Flood Control Project on Calumet-Sag Tributary C in Midlothian and Crestwood (21-IGA-18), in an amount not to exceed $5,500,000.00.
On September 9, 2013, the Board of Commissioners authorized the District to assist in developing two projects to address flooding and erosion issues along Calumet-Sag Tributary C, between 143rd Street and Central Avenue in Midlothian and the Midlothian Turnpike and Cicero Avenue in Crestwood. The District coordinated with the municipalities and other stakeholders to evaluate alternatives and identify solutions to address a variety of stormwater issues. The preferred solution includes stream widening, culvert replacement, and the addition of stormwater storage basins, as depicted on the attached exhibit. These improvements will protect 17 structures and reduce flooding on area roadways. This project experienced extended alternatives analysis and preliminary engineering periods due to the complex coordination required across multiple jurisdictions.
In order to advance this project towards construction, an IGA is needed to define the roles and responsibilities of Crestwood and Midlothian, including final design, construction, land acquisition, maintenance, and operation. The terms of the IGA will delineate the roles and responsibilities of each party, including payment by the District towards construction costs in an amount not to exceed $5,500,000.00, of which $1,500,000.00 will be reimbursed to the District by Cook County (County) under the American Rescue Plan Act (ARPA) Subrecipient Agreement between the County and the District, approved by the Board of Commissioners on June 15, 2023 and executed on August 25, 2023. Partial payments to Crestwood will be made at predefined intervals during construction. Crestwood and Midlothian will share in the cost for the final design and other related engineering costs, and Crestwood will assume responsibility for the project’s construction. Both municipalities will share in the maintenance, operation, and ownership of the project after construction. The IGA will also contain provisions for the District to assist in securing the necessary land rights for the project and allow the District to review the project’s design and perform inspections after construction. The IGA will also require that the construction contracts are advertised and awarded in conformance with the District’s Purchasing Act, Multi-Project Labor Agreement, and Affirmative Action Requirements.
The Affirmative Action goals to be applied will conform with the current requirements of the District’s Revised Appendix D upon execution of this IGA. After construction, the Affirmative Action utilization on this project will be provided in an annual report summarizing goal attainment on stormwater partnerships.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to negotiate and enter into an IGA with Crestwood and Midlothian and make payment to the Village of Crestwood in an amount not to exceed $5,500,000.00. It is further requested that the Chairman of the Committee on Finance, Executive Director, and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters, and by the General Counsel as to form and legality.
A separate request will be presented at an upcoming Board of Commissioner’s meeting for authority to establish a right-of-way ordinance to acquire the necessary land rights needed to construct the project.
Funds from Account 501-50000-612400 requested in future years are contingent on the Board of Commissioners’ approval of the District’s budget for those years. The estimated expenditure of $5,500,000.00 is anticipated to be spent over the next 36-month period beginning in 2025, in accordance with the agreement after it is executed.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 5, 2024
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