TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 9, 2025
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with MTS IntegraTRAK for Contract 23-RFP-05 Telecom Call Accounting Platform in an amount not to exceed $84,200.00, Accounts 101-27000-612430 and 623800, Requisition 1601168 (As Revised)
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with MTS IntegraTRAK to provide Telecom Call Accounting Platform.
The purpose of this contract is to provide District personnel a hosted call account platform and dashboard to help effectively manage the extensive detail of telecommunication billing. All services will be delivered by December 31, 2026.
On May 14, 2024, Contract 23-RFP-05 Telecom Accounting Platform was advertised. The District received three (3) proposals June 14, 2024 from the following vendors: MTS IntegraTRAK, AVI-SPL LLC, Inc, AT&T.
Five District employees, three members of the Information Technology Department, one member of the General Administration Department, and one member of the Procurement and Materials Management Department reviewed each proposal. Proposals were evaluated based on criteria such as: understanding of the project, approach to work, experience completing projects of similar scope, technical competence, and cost.
Based on the initial evaluation, three (3) proposers were scheduled to do a presentation and respond to questions from the District’s evaluation team. The proposers were then afforded the opportunity to submit an unqualified best and final offer to the Director of Procurement and Materials Management.
After the overall evaluation of the proposers, MTS IntegraTRAK was selected to provide a Telecom Call Accounting Platform.
MTS IntegraTRAK has relevant experience and high level of competency to provide a hosted account management solution for traditional voice, data, and wireless voice/data services.
MTS IntegraTRAK is registered and in good standing with the State of Illinois.
The Affirmative Action Ordinance Appendix A and Appendix V was not included because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
Inasmuch as the firm of MTS IntegraTRAK possesses a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement per Section 11.4 of the Purchasing Act, in an amount not to exceed $84,200.00.
The contract has two twelve- (12) month terms.
Funds are being requested for the 2025 expenditure, in the amount of $48,200.00 in Accounts 101-27000-612430 and 623800. The estimated expenditure for 2026 is $36,000.00. Funds for the 2025 and 2026 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Sean T. Kelly, Director of Information Technology, STK:JR:RP:ew
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 9, 2025