TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 6, 2025
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order and amend agreement with Schneider Electric Systems USA, Inc., to Provide Preventive Maintenance, Support, and Repair Parts for the Foxboro DCS at the Calumet Water Reclamation Plant, in an amount of $15,045.07, from an amount of $4,187,667.01, to an amount not to exceed $4,202,712.08, Account 101-68000-612650, Purchase Order 3107890
Body
Dear Sir:
On November 7, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Schneider Electric Systems USA, Inc., to provide preventive maintenance, support, and repair parts for the Foxboro DCS at the Calumet Water Reclamation Plant, in an amount not to exceed $4,167,457.00. The contract expired on December 31, 2024.
As of January 21, 2025, the attached list of change orders has been approved.
Original Contract Amount $4,167,457.00
Date of Board Approval 11/7/2019
Cumulative Change Order Value (1/21/2025) $20,210.01
% Change of Original Contract Value 0.5%
Current Contract Value $4,187,667.01
Requested Increase or Decrease $15,045.07
New Contract Value $4,202,712.08
% Change of Current Contract Value 0.4%
% Change of Original Contract Value 0.8%
An increase in value is requested to replace distributed control system modules that were damaged by hydrogen sulfide gas from treatment operations. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend agreement with Schneider Electric Systems USA, Inc., in an amount of $15,045.07 (approximately 0.4% of the current contract value), from an amount of $4,187,667.01, to an amount not to exceed $4,202,712.08.
Funds are available in Account 101-68000-612650.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 6, 2025
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