TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 6, 2025
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Tungsten Automation Corporation (formerly known as Kofax, Inc.) to Furnish and Deliver Software Maintenance and Support for the Kofax Network Fax Software, in an amount not to exceed $36,888.53, Account 101-27000-612840, Requisition 1632891
Body
Dear Sir:
Authorization is requested to issue a purchase order to Tungsten Automation Corporation (formerly known as Kofax, Inc.) to furnish and deliver software maintenance and support for the Kofax Network Fax Software to the Main Office Building. The maintenance and support will be valid for a twelve-month period beginning March 1, 2025 and ending on February 28, 2026.
Kofax Network Fax Software is utilized by many of the District’s departments, including Maintenance and Operations, Monitoring and Research, Procurement and Materials Management and Engineering for sending and receiving electronic faxes. Therefore, the maintenance and support is critical to ensure the reliability and integrity of the data communicated in support of departmental services. The software maintenance and support is required to provide routine enhancements and upgrades. It also provides the rights to receive and use versions of the software as they become available.
Tungsten Automation Corporation (formerly known as Kofax, Inc.), the manufacturer and sole source of supply, has submitted prices for the Kofax Network Fax Software maintenance and support for the product. Inasmuch as Tungsten Automation Corporation (formerly known as Kofax, Inc.) is the only source of supply for the Kofax Network Fax Software maintenance and support for the product, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
Tungsten Automation Corporation (formerly known as Kofax, Inc.), is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to Tungsten Automation Corporation (formerly known as Kofax, Inc.) in an amount not to exceed $36,888.53.
Funds are available in Account 101-27000-612840.
Requested, Sean T. Kelly, Director of Information Technology, SK:JR:RP:EC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 6, 2025