TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 6, 2025
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease purchase order and amend the agreement with invenioLSI dba Labyrinth Solutions LLC, for Contract 22-RFP-14 SAP Consulting Services, in an amount of $50,000.00, from an amount of $303,185.00, to an amount not to exceed $253,185.00, Account 101-27000-612430, Purchase Order 3123966
Body
Dear Sir:
On March 16, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement for Contract 22-RFP-14 SAP Consulting Services with invenioLSI dba Labyrinth Solutions LLC, in an amount not to exceed $450,000.00. The contract expires on December 31, 2025.
As of January 24, 2025, the attached list of change orders has been approved.
Original Contract Amount $450,000.00
Date of Board Approval 3/16/2023
Cumulative Change Order (2/01/2024) $146,815.00
% Change of Original Contract Value -32.60%
Current Contract Value $303,185.00
Requested Increase or Decrease ($50,000.00)
New Contract Value $253,185.00
% Change of Current Contract Value -16.49%
Total % Change of Original Contract Value -43.74%
This decrease is due to the increased use of in-house staff to complete customizations in the ERP system that were originally aligned with the skillsets requested via the RFP.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement for Contract 22-RFP-14 in an amount of $50,000.00 (16.49% of the current contract value), from an amount of $303,185.00, to an amount not to exceed $253,185.00.
Funds will be restored to Account 101-27000-612430.
Requested, Sean T. Kelly, Director of Information Technology, STK:CB:uu
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 6, 2025
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