TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 6, 2025
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 25-691-11, Truck Hauling of Processed Solids for LASMA and CALSMA, Groups A and B, to Gosia Cartage, LTD., in an amount not to exceed $7,141,834.63, Accounts 101-68000/69000-612520, Requisition 1621440, 1621817
Body
Dear Sir:
On October 17, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 25-691-11, Truck Hauling of Processed Solids for LASMA and CALSMA.
In response to a public advertisement of December 4, 2024, a bid opening was held on January 7, 2025. The bid tabulation for this contract is:
GROUP A: LAWNDALE AVENUE SOLIDS MANAGEMENT AREA (LASMA) LASMA
GOSIA CARTAGE, LTD. $3,883,612.83
INDIANA STEEL CARRIERS INC $4,188,865.49
JEI, INC. $4,479,925.36
GROUP A: B CALUMET SOLIDS MANAGEMENT AREA (CALSMA)
GOSIA CARTAGE, LTD. $3,258,221.80
INDIANA STEEL CARRIERS INC $4,236,315.50*
*corrected total
The Affirmative Action Ordinance Revised Appendix D applies to Groups A and B of this contract. The participation goals are 20 percent Minority Business Enterprise (MBE) and 13 percent Women Business Enterprise (WBE), and 3 percent policy goal for Veterans Business Enterprise (VBE).
Gosia Cartage, LTD. is in compliance with the Affirmative Action Ordinance Revised Appendix D for Groups A and B as indicated on the attached report. The Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) utilization goals for this contract are 20 percent MBE and 13 percent WBE participation. The bidder offered 3 percent for the VBE policy goal.
Gosia Cartage, LTD., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract was $7,462,000.00 for Groups A and B, placing their bid of $7,141,834.63 approximately 4.3 percent below the engineer’s estimated cost.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The contract will require approximately thirty (30) people for the services.
The work under his contract shall commence upon approval of the contractor's bond or March 1, 2025, and terminate twenty-four (24) months thereafter, or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 25-691-11, Groups A and B, to Gosia Cartage, LTD., in an amount not to exceed $7,141,834.63, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2025 expenditure for Group A, in the amount of $1,990,000.00 are available in Account 101-69000-612520. The estimated expenditure for 2026 is $1,793,612.83 and for 2027 is $100,000.00. Funds for the 2026 and 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Funds for the 2025 expenditure for Group B, in the amount of $1,661,000.00 are available in Account 101-68000-612520. The estimated expenditure for 2026 is $1,537,221.80 and for 2027 is $60,000.00. Funds for the 2026 and 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 6, 2025
Attachment