TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 6, 2025
COMMITTEE ON PROCUREMENT
Mr. Brian Perkovich, Executive Director
Title
Issue a purchase order and enter into an agreement with Ford W Hall Co., Inc. to Perform On-Site Specialized Services to Rehabilitate the Final Clarifier Algae Removal System at the Kirie Water Reclamation Plant (KWRP), in an amount not to exceed $230,983.10, Account 201-50000-645750, Requisition 1629099
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Ford W Hall Co., Inc. to perform on-site specialized services to rehabilitate the final clarifier algae removal system at the Kirie Water Reclamation Plant (KWRP). Services will terminate by December 31, 2025.
Ford W Hall Co., Inc. is the sole source service provider of the existing system, and the only authorized provider of maintenance, field services, and replacement components required for the project. Ford W Hall Co., Inc. has submitted prices for the products and services required. Inasmuch as Ford W Hall Co., Inc. is the only source of the products and services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Ford W Hall Co., Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not applicable because Ford W Hall Co., Inc. is the sole provider of these products and services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Ford W Hall Co., Inc. in an amount not to exceed $230,983.10.
Funds are available in Account 201-50000-645750.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 6, 2025