TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 20, 2025
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 25-654-11, Furnish and Deliver Parts and Repair Services for Sluice Gate Valve Actuators, estimated cost $1,077,700.00, Accounts 101-66000/67000/68000/69000-612600/623070/623270, Requisitions 1628821, 1632615, 1632616, and 1632617
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 25-654-11, Furnish and Deliver Parts and Repair Services for Sluice Gate Valve Actuators, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure rebuilt and replacement Limitorque valve actuators and parts, repair services, and technical field services. Limitorque valve actuators are used for flow control throughout the District's process and collection facilities.
The estimated cost of this contract is not to exceed $1,077,700.00. The estimated 2025, 2026, 2027, and 2028 expenditures are $222,700.00, $290,000.00, $320,000.00, and $245,000.00, respectively.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the work will be performed at the contractor's facility. Any onsite trades work that is required will be done by the District’s trades.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Mechanical” category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE), and Veteran-owned Business Enterprises (VBE) utilization goals. The tailored utilization goals for this contract are: 10% MBE and/or WBE and 3% VBE.
The tentative schedule for this contract is as follows:
Advertise May 7, 2025
Bid Opening June 3, 2025
Award July 17, 2025
Completion July 31, 2028
Funds for 2025 are available in Accounts 101-66000/67000/68000/69000-612600/623070/623270. Funds for the subsequent years, 2026, 2027, and 2028, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 25-654-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR:RD
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 20, 2025
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