TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 20, 2025
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 24-616-11, Furnish and Deliver Chiller Parts and Services to Various Locations, Group B, to Carrier Corporation in an amount not to exceed $435,000.00. Accounts 101-69000-612680/623270, Requisition 1622712
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Dear Sir:
On September 19, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 24-616-11 Furnish and Deliver Chiller Parts and Services to Various Locations.
In response to a public advertisement of November 27, 2024, a bid opening was held on December 17, 2024. The bid tabulation for this contract is:
GROUP A: NORTH SERVICE AREA
AIR COMFORT, LLC $285,450.00
GROUP B: STICKNEY SERVICE AREA
CARRIER CORPORATION *$421,196.92
AIR COMFORT, LLC $455,691.00
GROUP C: CALUMET SERVICE AREA
AIR COMFORT, LLC $334,344.00
*Corrected Total
Groups A and C were awarded at the February 20, 2025, Board meeting as reported.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $435,000.00 for Group B.
Carrier Corporation, the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract for Group B is $435,000.00, placing their bid of $421,196.92 for Group B, approximately 3.2 percent below the engineers cost estimate.
Carrier Corporation has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: pipefitters and laborers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The Affirmative Action Ordinance, Revised Appendix D, and the Appendix V, is not included in this contract due to the highly specialized nature of the work and the insufficient number of VBE/WBE/MBE firms available that can perform this scope of work.
The contract will employ approximately three (3) people for these services.
The contractors shall commence work upon approval of the Contractor’s bond and the contract will terminate three (3) years thereafter, or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-616-11, Group B, to Carrier Corporation in amount not to exceed $435,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2025 expenditures for Group B, in the amount of $149,000.00 are available in Accounts 101-69000-612680/623270. The estimated expenditures for 2026, 2027, and 2028 are $105,000.00, $158,000.00, and $23,000.00, respectively. The expenditures for 2026, 2027, and 2028 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 20, 2025
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