TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 20, 2025
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 25-618-11, Specialized Repairs for Large Motors and Excitation Systems, estimated cost $445,800.00, Accounts 101-67000/68000/69000-612600/623070, Requisitions 1632666, 1632667, and 1632668
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 25-618-11, Specialized Repairs for Large Motors and Excitation Systems, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure specialized services, such as inspections, repairs, and testing services for large motors and excitation systems, at various facilities for a three-year period.
The estimated cost for this contract is not to exceed $445,800.00. The estimated 2025, 2026, 2027, and 2028 expenditures are $74,700.00, $138,200.00, $138,200.00, and $94,700.00, respectively.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the specialized services are performed by trained technicians.
The Affirmative Action Ordinance, Revised Appendix D, and Appendix V will not be included in this contract because of the lack of availability of bidders and the specialization of the project.
The tentative schedule for this contract is as follows:
Advertise April 30, 2025
Bid Opening May 20, 2025
Award June 26, 2025
Completion July 31, 2028
Funds are available in 2025 in Accounts 101-67000/68000/69000-612600/623070. Funds for the following years, 2026, 2027, and 2028, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 25-618-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 20, 2025
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