TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 20, 2025
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 25-100-13 (Re-Bid), Preventative Maintenance for Steam Sterilizers, Labor, and Parts, to Scientific Services Plus, LLC., in an amount not to exceed $45,005.00, Account 101-16000-612970, Requisition 1619436
Body
Dear Sir:
On June 20, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 25-100-11 Preventative Maintenance for Steam Sterilizers, Labor, and Parts. The contract ends on December 31, 2027.
In response to a public bid opening of October 9, 2024, a bid opening was held on November 5, 2024. No bids were received.
In response to a public re-advertisement of November 20, 2024, a bid opening was held on December 10, 2024. Contract 25-100-12 (Re-Bid) was rejected as reported at the February 6, 2025, board meeting.
In response to a public re-advertisement of February 12, 2025, a bid opening was held on March 4, 2025. The bid tabulation for this contract is:
SCIENTIFIC SERVICES PLUS, LLC $45,005.00
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: could not provide the items and/or services requested. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Scientific Services Plus, LLC, the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $45,200.00, placing their bid of $45,005.00 approximately equal to the engineer’s estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance (Ordinance), Revised Appendix D is not included in this contract because the estimate is less than the threshold established by Section 4 of the Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 25-100-13 (Re-Bid) to Scientific Services Plus, LLC., in an amount not to exceed $45,005.00, Account 101-16000-612970.
No bid deposit was required for this contract.
Funds for 2025 in the amount of $9,161.00 are available Account 101-16000-612970. The estimated expenditures for 2026 and 2027 are $17,922.00 and $17,922.00, respectively. Funds for the 2026 and 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:pk
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 20, 2025