TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 20, 2025
COMMITTEE ON Procurement
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order and extend co-operative contract with Cintas Corporation No. 2, under the OMNIA Partners (formerly U.S. Communities) to rent, launder, and deliver laboratory coats and coveralls to various locations, under Purchasing Co-operative Contract Number R-BB-19002, in the amount of $9,900.00, to an amount not to exceed $19,800.00, Account 101-16000-612490, Purchase Order 3129964
Body
Dear Sir:
On June 10, 2024, the purchase order to Cintas Corporation No. 2 (Cintas), under the OMNIA Partners (formerly U.S. Communities) co-operative to rent, launder, and deliver laboratory coats and coveralls for the Monitoring and Research Department at various locations was awarded to Cintas in the amount $9,900.00. The scheduled expiration date is March 15, 2025.
This contract has no prior change orders.
Original Purchase Order Amount: $9,900.00
Date awarded 06/10/2024
Cumulative Change Order $0.00
% Change of Original Contract Value 0.00%
Current Contract Value $9,900.00
Requested Increase $9,900.00
New Purchase Order Value $19,800.00
% Change of Current Purchase Order Value 100.00%
Total % Change of Original Purchase Order Value 100.00%
An increase in value and extension of purchase order 3129964, to rent, launder, and deliver laboratory coats, and coveralls to various locations for a period of ten months is needed to avoid a lapse in laboratory coat services and provide adequate time to execute a new agreement. Due to a change in our Cintas representative, executing a new agreement has taken longer than expected. The revised expiration date will be December 31, 2025. The value of the requested extension is $9,900.00.
Using the Cintas Corporation No. 2 (Cintas) Co-operative agreement will expedite the ordering and delivery of required laboratory coats and will save in collective administrative cost. The terms of the current agreement with Cintas will remain unchanged during the extension period. The agreement with Prince William County School Board, Manassas, Virginia #R-BB-19002 outlines terms of the contract and pricing parameters.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the purchase order was awarded, and it is in the best interest of the District.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to increase and extend purchase order 3122964, awarded to Cintas in an amount not to exceed $19,800.00.
Funds are available in Account 101-16000-612490.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:JC:AJ
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 20, 2025