TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 3, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to advertise Contract 25-RFP-03 Dental Plan Administrator, for a three-year period, effective January 1, 2026, to December 31, 2028, Account 101-25000-601250
Body
Dear Sir:
Request for Proposal documents are being prepared for a dental plan administrator at the request of the Human Resources Department.
The purpose of this contract is to select a qualified carrier to provide dental insurance coverage for active employees. The program will include a dental preferred provider organization (DPPO) option and a dental maintenance organization (DMO) option. The plan design including the deductibles, co-insurance, and annual benefit maximum will remain the same as under the current program. The services are currently provided by Blue Cross and Blue Shield of Illinois, a division of Health Care Services Corporation. The current contract expires December 31, 2025.
No bid deposit is required for this request for proposal.
The Diversity Section reviewed the request for proposal to determine if Affirmative Action Ordinance Revised Appendix A and Appendix V goals will apply. The Diversity Section noted that the services being solicited are to be performed by a single carrier, which will provide all products and services under the plan. As such, the contract does not provide practical opportunities for subcontracting. Therefore, Appendix A and the Appendix V should not be included in this request for proposal.
The tentative schedule for this contract is as follows:
Advertise April 23, 2025
Proposals Received May 23, 2025
Award September 4, 2025
Completion December 31, 2028
Funds will be requested for 2026, 2027, and 2028 in Account 101-25000-601250, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 25-RFP-03.
Requested, Thaddeus J. Kosowski, Director of Human Resources, TJK:JEF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 3, 2025
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