TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 3, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authorization to increase cost estimate for Contract 24-695-21, Truck Scale Replacement at Various Locations, Groups A, B, and C, from $850,000.00 to $1,055,000.00, Account 201-50000-645750, Requisition 1615890
Body
Dear Sir:
On April 18, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise Contract 24-695-21, Truck Scale Replacement at Various Locations, Groups A, B, and C, for an estimated cost of $850,000.00. The contract was advertised on May 29, 2024, and two contractors submitted bids on July 9, 2024. As reported to the Board of Commissioners at the meeting of January 23, 2025, both bids were rejected.
Following a review of the cost estimate, the estimate was increased to account for design work and the cost of construction materials for Group A at the Stickney Water Reclamation Plant. The revised estimated cost for this contract is $1,055,000.00. The estimated expenditures in 2025, 2026, and 2027 are $393,000.00, $612,000.00, and $50,000.00, respectively.
The Multi-Project Labor Agreement (MPLA) will be included in this contract. The detailed specifications will be revised to clarify the work that applies to the MPLA and the exempt work done by certified scale technicians.
The Revised Appendix D and Appendix V will not be included in this contract due to an insufficient number of MBE/WBE/VBE firms available that can perform the requested services.
The tentative schedule for this contract is as follows:
Advertise April 9, 2025
Bid Opening April 29, 2025
Award June 5, 2025
Completion June 5, 2027
Funds are available in 2025 in Account 201-50000-645750. Funds for the subsequent years, 2026 and 2027, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to increase the cost estimate for Contract 24-695-21 from $850,000.00 to $1,055,000.00.
Requested, Ed Staudacher, Acting Director of Maintenance and Operations, EJS:JS:SH:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 3, 2025
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