TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 3, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to increase agreement with Hach Company to Furnish and Deliver analyzer equipment and parts to various locations in an amount of $285,000.00, from an amount of $459,900.00, to an amount not to exceed $744,900.00, Accounts 101-67000, 68000, 69000-623070, Outline Agreement 7002187
Body
Dear Sir:
On December 1, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders to Hach Company, to furnish and deliver analyzer equipment and parts to various locations, on an as needed basis, for a three-year period, in an amount not to exceed $450,000.00. The agreement expires on August 31, 2025.
As of March 19, 2025, the attached list of change orders has been approved.
Original Contract Amount $450,000.00
Date of Board Approval 12/1/2022
Cumulative Change Order (3/19/2025) $9,900.00
% Change of Original Contract Value 2.2%
Current Contract Value $459,900.00
Requested Increase $285,000.00
New Contract Value $744,900.00
% Change of Current Contract Value 62.0%
% Change of Original Contract Value 65.5%
This increase is requested due to a greater than anticipated need for Hach replacement parts and supplies required for daily operations and permit compliance throughout the Maintenance and Operations Department.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the agreement was issued and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the agreement in an amount of $285,000.00 (approximately 62.0% of the current agreement value), from an amount of $459,900.00, to an amount not to exceed $744,900.00.
Funds are available in Accounts 101-67000, 68000, 69000-623070.
Requested, Ed Staudacher, Acting Director of Maintenance and Operations, EJS:JS:SH:JR:JMC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 3, 2025
Attachment