TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 3, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to increase the purchase orders and to exercise the option to extend the agreements for an additional two-year period for Contract 22-RFP-12 for Insurance Broker Services, with Mesirow Insurance Services, Inc., whose name was changed to Alliant Insurance Services, Inc. as of May 31, 2024, in an amount of $235,200.00, from an amount of $352,800.00 to an amount not to exceed $588,000.00 and Willis Towers Watson Midwest, Inc., in an amount of $216,300.00, from an amount of $315,000.00 to an amount not to exceed $531,300.00, Account 101-25000-612290, Purchase Orders 3122013, 3122018, 3130698
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Dear Sir:
On December 1, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue two purchase orders and enter into two separate agreements for Contract 22-RFP-12 Insurance Broker Services: 1) with Mesirow Insurance Services, Inc. (Mesirow), whose name was changed to Alliant Insurance Services, Inc. as of May 31, 2024 (Alliant) in an amount not to exceed $352,800.00 for casualty lines of insurance and related services (including general liability, public officials liability, employment practices liability, law enforcement/police professional liability, employee benefits liability, employers liability, automobile liability, marine, special events, and umbrella/excess liability), and for fiduciary liability, government crime, group business travel accident, group term life coverages and related services, and 2) with Willis Towers Watson Midwest, Inc. (Willis) in an amount not to exceed $315,000.00 for property insurance and related services (including property, flood, earthquake, windstorm, and business interruption/time element), and cyber liability and related services. The original agreements ran for three years, with an option to extend for two additional years. The contracts will expire on December 31, 2025.
Executing the extensions included under the terms of the agreements, will allow Alliant and Willis to continue to provide insurance broker services for the District for an additional two-year period from January 1, 2026 to December 31, 2027. These increases are requested to assure adequate funding for the extension of the agreements for broker services.
The attached change order was approved for Purchase Order 3122013. The effect of that change order was to assign the balance of Purchase Order 3122013 from Mesirow Insurance Services, Inc. to Alliant Insurance Services, Inc. due to a name change. Purchase Order 3130698 was created for the balance of Purchase Order 3122013 and assigned to the new name Alliant Insurance Services, Inc.
As of March 18, 2025, there have been no prior change orders for Alliant Insurance Services, Inc.
Original Contract Amount $352,800.00
Date of Board Approval 12/01/2022
Cumulative Change Orders as of 3/18/2025 $0.00
Change of Original Contract Value $0.00
Current Contract Value $352,800.00
Requested Increase $235,200.00
New Contract Value $588,000.00
% Change of Current Contract Value 66.7%
Total % Change of Original Contract Value 66.7%
As of March 18, 2025, there have been no prior change orders for Willis Towers Watson Midwest Inc.
Original Contract Amount $315,000.00
Date of Board Approval 12/01/2022
Cumulative Change Orders as of 3/18/2025 $0.00
Change of Original Contract Value $0.00
Current Contract Value $315,000.00
Requested Increase $216,300.00
New Contract Value $531,300.00
% Change of Current Contract Value 68.7%
Total % Change of Original Contract Value 68.7%
These change orders and option to extend are in compliance with the Illinois Criminal Code because it was specifically provided for in the original contracts, is germane to the original contracts as signed, and is in the best interest of the District.
In view of the foregoing, it is requested that the Board of Commissioners authorize the Director of Procurement and Materials Management to extend the agreement with Alliant Insurance Services, Inc. for an additional two-year period and to execute a change order to increase the purchase order to Alliant in an amount of $235,200.00 (66.7% of the current contract value) and to extend the agreement with Willis Towers Watson Midwest, Inc. for an additional two-year period and to execute a change order to increase the purchase order to Willis in an amount of $216,300.00 (68.7% of the current contract value).
The estimated expenditures for 2026 and 2027 for Alliant Insurance Services, Inc. are $117,600.00 and $117,600.00, respectively. The estimated expenditures for 2026 and 2027 for Willis Towers Watson Midwest, Inc. are $108,150.00 and $108,150.00, respectively. Funds for the 2026 and 2027 expenditures in Account 101-25000-612290 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Thaddeus J. Kosowski, Director of Human Resources, TJK:BLW
Recommended, Darlene A LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the Official Regular Board Meeting Minutes of the Board of Commissioners for April 3, 2025
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