TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 3, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to advertise Contract 25-RFP-11 Custom Application Development Consulting and Database Support Consulting, estimated cost $150,000.00, Account 101-27000-612430, Requisition 1635926 (As Revised)
Body
Dear Sir:
Request for Proposal (RFP) documents have been prepared for custom application development consulting and database support consulting, at the request of the Information Technology Department. The term of the contract will be 36 months from January 1, 2026 through December 31, 2028.
The purpose of this contract is to obtain qualified consulting for custom application development, data analysis and data integration. The aim is to augment the Information Technology Department’s Enterprise Applications Office staff, ensuring consistent management and delivery of ongoing and future projects within scope, budget, and schedule, thereby supporting the District’s strategic goals and operations.
The estimated cost for this proposal is $150,000.00. The estimated 2026, 2027, and 2028 expenditures are $50,000.00, $50,000.00, $50,000.00, respectively.
No bid deposit is required for this RFP.
Appendix A and V will not be included because the requested services do not provide practical or cost-effective opportunities for direct or indirect subcontracting.
The tentative schedule for this contract is as follows:
Advertise June 10, 2025
Proposals Received July 1, 2025
Award October 28, 2025
Completion December 31, 2028
Funds are being requested in 2026, 2027, and 2028 in Account 101-27000-612430. Funds are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 25-RFP-11.
Requested, Sean T. Kelly, Director of Information Technology, SK:CB:ra
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 3, 2025
Attachment