TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 3, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to increase Contract 19-159-3P Chemical Addition Backup System, Stickney Water Reclamation Plant, to IHC Construction Companies LLC in an amount of $32,033.98, from an amount of $8,854,128.98, to an amount not to exceed $8,886,162.96, Account 401-50000-645650, Purchase Order 4000085
Body
Dear Sir:
On February 3, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 19-159-3P Chemical Addition Backup System, Stickney Water Reclamation Plant, to IHC Construction Companies LLC in an amount not to exceed $7,940,000.00, plus a five (5) percent allowance for change orders in an amount of $397,000.00, for a total amount not to exceed $8,337,000.00. The scheduled contract completion date is September 15, 2025.
As of March 21, 2025, the attached list of change orders has been approved.
Original Contract Amount $7,940,000.00
Date of Board Approval 2/3/2022
Cumulative Change Order (3/21/2025) $914,128.98
% Change of Original Contract Value 11.51%
Current Contract Value $8,854,128.98
Requested Increase $32,033.98
New Contract Value $8,886,162.96
% Change of Current Contract Value 0.36%
Total % Change of Original Contract Value 11.92%
This increase is required to provide power for the flow meters on the pump skids that help determine accurate dosing rates, which was not included in the original plans. The work has been completed. The contractor submitted a cost proposal (CO-21) for an extra in the amount of $32,033.98 and a credit in the amount of $0.00, for a net extra in the amount of $32,033.98. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence CO21 that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 19-159-3P in an amount of $32,033.98 (0.36% of the current contract value), from an amount of $8,854,128.98, to an amount not to exceed $8,886,162.96.
Funds are available in Account 401-50000-645650.
Requested, Catherine A. O’Connor, Director of Engineering, CS:NBP
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 3, 2025
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