TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 3, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to increase purchase order and extend agreement for a two (2) month period, for Contract 22-408-12 Janitorial Services for the Main Office Building Complex (Re-Bid), with Eco-Clean Maintenance, Inc., in an amount not to exceed $164,000.00, from an amount of $2,589,424.84, to an amount not to exceed $2,753,424.84, Accounts 101-15000-612370 and 612390, Purchase Order 5001868
Body
Dear Sir:
At the Board meeting of April 21, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement for Contract 22-408-12 Janitorial Services for the Main Office Building Complex (Re-Bid), with Eco-Clean Maintenance, Inc. in an amount not to exceed $2,589,424.84. The contract expires on April 22, 2025.
This contract has no prior change orders.
Original Contract Amount $2,589,424.84
Date Awarded 04/21/2022
Cumulative Change Order $0.00
% Change of Original Contract Value 0.00%
Current Contract Value $2,589,424.84
Requested Increase or Decrease $164,000.00
New Contract Value $2,753,424.84
% Change of Current Contract Value 6.33%
Total % Change of Original Contract Value 6.33%
The District is currently reviewing the bids submitted under the replacement contract. Additional time is needed to evaluate the bids submitted. It is recommended that the District be allowed a two (2) month extension to continue the review process. The District will not be obligated to complete the term of the extension if a replacement contract is awarded within the two (2) month extension period.
This change order is in compliance with the Illinois Criminal Code since the circumstances were unforeseen at the time the original contract was signed, and it is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and extend the agreement for a two (2) month period to June 22, 2025, for Contract 22-408-12 in an amount of $164,000.00 (6.33% of the current contract value), from an amount of $2,589,424.84 to an amount not to exceed $2,753,424.84.
Funds are available in Accounts 101-15000-612370 and 612390.
Requested, Shellie A. Riedle, Administrative Services Officer, KL
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 3, 2025