TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 17, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to advertise Contract 25-656-11, Services to Repair Allen Bradley Computer Systems and Equipment at Various Locations, in an amount not to exceed $835,000.00, Accounts 101-67000/68000/69000-612600/612650/623070 Requisitions 1634172, 1634173, 1635105
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 25-656-11, Services to Repair Allen Bradley Computer Systems and Equipment at Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide technical phone support services and onsite assistance for Allen Bradley/Rockwell Automation products and systems and to furnish and deliver Allen-Bradley remanufactured products or parts.
The estimated cost for this contract is not to exceed $835,000.00. The estimated 2025, 2026, 2027, and 2028 expenditures are $235,200.00, $260,700.00, $265,300.00, and $73,800.00, respectively.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract due to the specialized nature of the services involved.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V will not be included in this contract because no MWVBE firms were found to meet the authorized distributor qualifications.
The tentative schedule for this contract is as follows:
Advertise May 21, 2025
Bid Opening June 17, 2025
Award July 17, 2025
Completion December 31, 2028
2025 funds are available in Accounts 101-67000/68000/69000-612600/612650/623070. Funds for the following years, 2026, 2027, and 2028, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 25-656-11.
Requested, Edward J. Staudacher, Acting Director of Maintenance and Operations, JS:SH:JR:JMC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 17, 2025
Attachment