TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 5, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 25-017-11, Furnish & Deliver Electrical Supplies, Wire, and Cable to Various Locations for a One (1) Year Period, Groups A, C and F, to Helsel-Jepperson Electrical, Inc. in an amount not to exceed $158,697.25, Group B to Wesco Distribution Inc. in an amount not to exceed $50,952.50 and Groups E, G and H to J.P. Simons & Co., in an amount not to exceed $113,780.03., Accounts 101-20000-623070, 623170, 623190, 623250, 623680, 623850.
Body
Dear Sir:
On March 6, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 25-017-11, Furnish and Deliver Electrical Supplies, Wire, and Cable to Various Locations for a One (1) Year Period, beginning approximately July 1, 2025 and ending June 30, 2026.
In response to a public advertisement of March 19, 2025, a bid opening was held on April 15, 2025. The bid tabulation for this contract is:
GROUP A: OUTLET BOXES AND CONDUIT
HELSEL-JEPPERSON ELECTRICAL, INC. $80,970.40
J.P. SIMONS & CO. $84,124.56
WESCO DISTRIBUTION INC. $107,081.10
GROUP B: WIRE
WESCO DISTRIBUTION INC. $50,952.50
J.P. SIMONS & CO. $53,015.00
HELSEL-JEPPERSON ELECTRICAL, INC. $54,820.00
EVERGREEN SUPPLY CO. $86,825.00
GROUP C: WIRE LUGS AND CONNECTORS
HELSEL-JEPPERSON ELECTRICAL, INC. $41,536.85
WESCO DISTRIBUTION INC. $42,386.85
GROUP D: HEATERS, SWITCHES AND FUSES
J.P. SIMONS & CO. $88,466.81
HELSEL-JEPPERSON ELECTRICAL, INC. $98,819.65
GROUP E: BALLASTS AND FIXTURES
J.P. SIMONS & CO. $13,611.21
HELSEL-JEPPERSON ELECTRICAL, INC. $13,999.60
EVERGREEN SUPPLY CO. $16,736.00
GROUP F: ELECTRICAL CABLE
HELSEL-JEPPERSON ELECTRICAL, INC. $36,190.00
EVERGREEN SUPPLY CO. $37,500.00
WESCO DISTRIBUTION INC. $38,263.80
J.P. SIMONS & CO. $38,616.00
GROUP G: TRANSFORMERS, MOTORS AND MARKERS
J.P. SIMONS & CO. $29,063.51
HELSEL-JEPPERSON ELECTRICAL, INC. $36,699.65
GROUP H: BOXES AND BREAKERS
J.P. SIMONS & CO. $71,105.31
HELSEL-JEPPERSON ELECTRICAL, INC. $71,541.70
For Group D, the estimated cost was $55,000.00, but the bid received from J.P. Simons & Co., in the amount of $88,466.81, was 60.8% over the estimate; and the bid received from Helsel-Jepperson Electrical, Inc., in the amount of $98,819.65, was 79.7% over the estimate. These bids are considered too high over the estimate for award and are therefore rejected in the public’s best interest. The Director of Procurement and Materials Management has informed J.P. Simons & Co. and Helsel-Jepperson Electrical, Inc. of this action. The items in Group D will be procured on the open market.
Helsel-Jepperson Electrical, Inc., the lowest responsible bidder for Groups A, C, and F, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A, C, and F for this contract is $176,000.00, placing the total bid of $158,697.25, approximately 9.8 percent below the estimate.
Wesco Distribution Inc., the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost of Group B is $60,000.00, placing the bid of $50,952.50 approximately 11.7 percent below the estimate.
J.P. Simons & Co., the lowest responsible bidder for Groups E, G and H, is proposing to perform the contract in accordance with the specifications. The estimated cost of Groups E, G and H is $132,000.00, placing the bid of $113,780.03 approximately 13.8 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 25-017-11, Groups A, C and F, to Helsel-Jepperson Electrical, Inc. in an amount not to exceed $158,697.25, Group B to Wesco Distribution Inc. in an amount not to exceed $50,952.50 and Groups E, G and H to J.P. Simons & Co., in an amount not to exceed $113,780.03.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Accounts 101-20000-623070, 623170, 623190, 623250, 623680, 623850.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:ds
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 5, 2025
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