TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 26, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order and enter into an agreement with Workforce Software, LLC to provide Application Managed Services for the Time Management System for a two-year period, in an amount not to exceed $160,000.00 Account 101-40000-612430, Requisition 1640919
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Workforce Software, LLC to provide Application Managed Services to the Time Management System for a two-year period commencing September 1, 2025.
The WorkForce Application Managed Services will be utilized for updates to the Time and Attendance System including, new Police shift schedule configuration, WorkForce FMLA ACT module update, a comprehensive technical and functional health check review of the WorkForce system to identify and address potential vulnerabilities, and other system configuration development and reporting needs.
WorkForce Software, LLC, is the sole-service provider for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
WorkForce Software, LLC is registered and in good standing with the State of Illinois.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with WorkForce Software, LLC for a two-year period, in an amount not to exceed $160,000.00.
Funds for the 2025 expenditure, in the amount of $80,000.00, are available in Account 101-40000-612430. The estimated expenditure for 2026 is $80,000.00. Funds for the 2026 expenditure are contingent on the Board of Commissioners approval of the District’s budget for that year.
Requested, Jacqueline Torres, Clerk/Director of Finance, JT:kj
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 26, 2025