TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 26, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to advertise Contract 25-922-21, Specialized Railroad Car Rehabilitation in the Stickney Service Area, estimated cost between $1,710,000.00 and $2,070,000.00, Account 201-50000-645790, Requisition 1640566
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 25-922-21, Specialized Railroad Car Rehabilitation in the Stickney Service Area, at the request of the Maintenance and Operations Department.
The purpose of this contract is to rehabilitate side-dump railroad cars used to transport biosolids from the Stickney WRP to Solids Management Areas for a two-year period.
The estimated cost for this contract is between $1,710,000.00 and $2,070,000.00. The estimated 2025, 2026, and 2027 expenditures are $300,000.00, $1,400,000.00, and $100,000.00 respectively.
The bid deposit for this contract is $90,000.00
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the work is performed off-site at the contractor’s facility.
The Affirmative Action Ordinance Revised Appendix D and Appendix V will not be included in this contract due to the specialized nature of the services required.
The tentative schedule for this contract is as follows:
Advertise August 6, 2025
Bid Opening August 26, 2025
Award October 2, 2025
Completion December 31, 2027
Funds for 2025 are available in Account 201-50000-645790. Funds for subsequent years, 2026 and 2027, are contingent upon the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 25-922-21.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations, JS:JR:MM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 26, 2025
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