TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 26, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authorization to amend Board Order of May 15, 2025, regarding issue purchase order to CDW Government LLC, to Furnish and Deliver Microsoft Data Integrations and Application Licensing, in an amount not to exceed $103,686.30, Account 101-27000-623800, Requisition 1638656, Agenda Item No. 13, File No. 25-0358
Body
Dear Sir:
At the Board meeting of May 15, 2025, the Board of Commissioners duly ordered the above stated action, Agenda Item No. 13, File No. 25-0358. Authorization was given to issue a purchase order to CDW Government LLC to Furnish and Deliver Microsoft Data Integrations and Application Licensing. This purchase order will begin June 1, 2025, and expire on November 30, 2025.
The board letter should have also advised that as part of this procurement, Microsoft set aside $75,000.00 in technical services to the District in its End Customer Investment program (ECIF). ECIF is a Microsoft program that provides services for customer projects through Microsoft partners, ensuring successful deployment and adoption of the latest Microsoft technologies. The State of Illinois, Cook County, and the City of Chicago have all benefited from this program.
The ECIF will support Microsoft products and solutions specific to our data integration and application platform. The services will include in-house training and development of modern applications to support the IT department’s digital transformation initiative.
In accordance with this program, $75,000.00 in technical services will be provided by a Microsoft certified partner, WM-Reply, Inc., who was awarded Contract 22-RFP-13 Intranet Development and Platform Support, on June 1, 2023. In order for the District to receive the benefit of these funds, the District must sign Amendment ID M299.
Authorization is requested to give the Director of Information Technology authority to execute this amendment and any and all documents in furtherance of the program.
All other information provided in the transmittal letter is correct.
Therefore, it is requested that the aforesaid Board Order of May 15, 2025, be amended to effect the changes set forth above, otherwise to remain in force and effect as heretofore enacted.
Requested, Sean T. Kelly, Director of Information Technology, SK:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 26, 2025
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