TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 26, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to increase Contract 19-542-3MR Central Boiler Facility and Electrical Updates, Hanover Park Water Reclamation Plant, Rebid, to IHC Construction Companies, LLC in an amount of $96,856.53, from an amount of $14,363,872.67, to an amount not to exceed $14,460,729.20, Account 401-50000-645650, Purchase Order 4000081
Body
Dear Sir:
On November 4, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 19-542-3MR Central Boiler Facility and Electrical Updates, Hanover Park Water Reclamation Plant, Rebid, to IHC Construction Companies, LLC in an amount not to exceed $13,760,000.00, plus a five (5) percent allowance for change orders in an amount of $688,000.00, for a total amount not to exceed $14,448,000.00. The scheduled contract completion date was February 22, 2025.
As of June 6, 2025, the attached list of change orders has been approved.
Original Contract Amount $13,760,000.00
Date of Board Approval 11/4/2021
Cumulative Change Order (6/6/2025) $603,872.67
% Change of Original Contract Value 4.39%
Current Contract Value $14,363,872.67
Requested Increase $96,856.53
New Contract Value $14,460,729.20
% Change of Current Contract Value 0.67%
Total % of Chage o Original Contract Value 5.09%
The engineer has determined that certain revisions are required to the original scope of work for the new 6" HWS/HWR piping serving the sludge heat exchangers at Digesters 5 and 6. These revisions are necessary, as the existing routing and tie-in location will impair accessibility at the basement level (Elevation - 200') and the first floor level (Elevation - 210.75'). The contractor submitted cost proposal (CO-31) for an extra in the amount of $119,576.00. The engineer reviewed the proposal and submitted a counterproposal for an amount of $96,856.53, which was accepted by the contractor, and stated via correspondence CO31, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 19-542-3MR in an amount of $96,856.53 (0.67% of the current contract value), from an amount of $14,363,872.67, to an amount not to exceed $14,460,729.20.
Funds are available in Account 401-50000-645650.
Requested, Catherine A. O’Connor, Director of Engineering, CS:DS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 26, 2025
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