TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 17, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to increase Contract 23-685-51, Furnishing, Delivering and Administration of Rain Barrels, to Greenlane Environmental & Recycling Services Inc., in an amount of $50,000.00, from an amount of $494,204.25, to an amount not to exceed $544,204.25, Account 501-50000-623990, Purchase Order 3122945
Body
Dear Sir:
On March 2, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 23-685-51, Furnishing, Delivering and Administration of Rain Barrels, to Greenlane Environmental & Recycling Services Inc., in an amount not to exceed $450,000.00. The contract expires on December 31, 2025.
As of June 27, 2025, the attached list of change orders has been approved.
Original Contract Amount $450,000.00
Date of Board Approval 3/2/2023
Cumulative Change Order Value (6/27/2025) $44,204.25
% Change of Original Contract Value 9.8%
Current Contract Value $494,204.25
Requested Increase or Decrease $50,000.00
New Contract Value $544,204.25
% Change of Current Contract Value 10.1%
% Change of Original Contract Value 20.9%
The additional funds will be used to meet the anticipated demand for the District’s rain barrel program. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 23-685-51, in an amount of $50,000.00 (approximately 10.1% of the current contract value), from an amount of $494,204.25, to an amount not to exceed $544,204.25.
Funds are available in Account 501-50000-623990 contingent on the Board of Commissioners’ approval of a request to transfer departmental appropriations, which is a separate item on the agenda.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations, JS:MM:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 17, 2025
Attachment