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File #: 25-0566    Version: 1
Type: Agenda Item Status: Adopted
File created: 7/22/2025 In control: Procurement Committee
On agenda: 8/14/2025 Final action: 8/14/2025
Title: Authority to decrease Contract 21-620-11, Furnish and Deliver Reconditioned Circuit Breakers for Various Service Areas, to Qualus Services, LLC, in an amount of $303,800.00, from an amount of $792,615.00, to an amount not to exceed $488,815.00, Accounts 101-67000/68000/69000-612650/623070, Purchase Orders 3116785, 3116786, and 3116787

TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2025

 

COMMITTEE ON PROCUREMENT

 

Mr. John P. Murray, Acting Executive Director

 

Title

Authority to decrease Contract 21-620-11, Furnish and Deliver Reconditioned Circuit Breakers for Various Service Areas, to Qualus Services, LLC, in an amount of $303,800.00, from an amount of $792,615.00, to an amount not to exceed $488,815.00, Accounts 101-67000/68000/69000-612650/623070, Purchase Orders 3116785, 3116786, and 3116787

Body

 

Dear Sir:

 

On November 18, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders for Contract 21-620-11, Furnish and Deliver Reconditioned Circuit Breakers for Various Service Areas, to Qualus Services, LLC, in an amount not to exceed $792,615.00. The contract expired on March 22, 2025.

 

There have been no prior change orders.

 

Original Contract Amount                                                               $792,615.00

Date of Board Approval                                                               11/18/2021

Cumulative Change Order Value (7/7/2025)                                          $0.00

% Change of Original Contract Value                                                               0.0%

Current Contract Value                                                               $792,615.00

Requested Increase or Decrease                                                               ($303,800.00)

New Contract Value                                                               $488,815.00

% Change of Current Contract Value                                                               -38.3%

% Change of Original Contract Value                                                               -38.3%

 

A decrease in value is requested to reflect actual expenditures and to close the contract. This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract and is in the best interest of the District.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 21-620-11, in an amount of $303,800.00 (approximately 38.3% of the current contract value), from an amount of $792,615.00, to an amount not to exceed $488,815.00.

 

Funds will be restored to Accounts 101-67000/68000/69000-612650/623070.

 

Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations, JS:MM:JR

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2025