TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to advertise Contract 26-685-51, Furnishing, Delivering, and Administration of Rain Barrels, estimated cost $450,000.00, Account 501-50000-623990, Requisition 1641177
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 26-685-51 Furnishing, Delivering, and Administration of Rain Barrels, at the request of the Maintenance and Operations Department.
The purpose of the contract is to furnish and deliver rain barrels for the District’s rain barrel program. The contractor will be responsible for taking orders, collecting payment, and delivering rain barrels to the purchaser’s home.
The estimated cost of this contract is not to exceed $450,000.00. The estimated 2026, 2027, and 2028 expenditures are $150,000.00 per year.
The Affirmative Action Ordinance Revised Appendix D and Appendix V, and the Multi-Project Labor Agreement (MPLA), are not applicable to this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise September 24, 2025
Bid Opening October 14, 2025
Award November 6, 2025
Completion December 31, 2028
Funds for 2026, 2027, and 2028 expenditures in Account 501-50000-623990 are contingent upon the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 26-685-51.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations, JS:MM:JR:RD
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2025
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