TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order to CIT Trucks, LLC, to Furnish and Deliver One (1) New 2026 Kenworth Model T880 Semi-Tractor to the Calumet Water Reclamation Plant, under Sourcewell (formerly NJPA) Purchasing Contract No. 032824-KTC, in an amount not to exceed $203,466.23, Account 101-68000-634860, Requisition 1641546
Body
Dear Sir:
Authorization is requested to issue a purchase order to CIT Trucks, LLC, to furnish and deliver one (1) new 2026 Kenworth model T880 semi-tractor to the Calumet Water Reclamation Plant. The vehicle will be delivered by December 31, 2025.
Sourcewell (formerly NJPA) has a competitively bid contract with Kenworth Truck Company, a Division of PACCAR Inc. (Contract No. 032824-KTC), for class 5-8 chassis and cabs with related equipment, accessories and services. CIT Trucks, LLC is the local distributor for Kenworth Truck Company, a Division of PACCAR Inc. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase current equipment and accessories during the contract period. The term of contract 032824-KTC began on July 5, 2024, for a four-year term with three additional one-year extensions. This contract will expire on July 9, 2028.
This order consists of the procurement of a semi-tractor which is necessary for maintenance activities throughout the Calumet Service Area and replaces an existing unit that is beyond its useful life.
CIT Trucks, LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, are not applicable to this requirement because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the equipment and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to CIT Trucks, LLC in an amount not to exceed $203,466.23.
Funds are available in Account 101-68000-634860.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:dhk
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2025