TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to decrease purchase order and amend the agreement with FluidClarity Ltd. for professional engineering services for Project 14-065-5F (22-CON-04) Final Design for a Flood Control Project on Central Road from the Des Plaines River to Glenwood Lane, NSA, in an amount of $1,222,344.06, from an amount of $3,007,951.00, to an amount not to exceed $1,785,606.94, Account 501-50000-612450, Purchase Order 3120596 (As Revised)
Body
Dear Sir:
On July 14, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with FluidClarity Ltd. (FluidClarity) for professional engineering services for Project 14-065-5F (22-CON-04) Final Design for a Flood Control Project on Central Road from the Des Plaines River to Glenwood Lane, NSA, in an amount not to exceed $3,007,951.00. The contract expires on December 31, 2025.
As of July 18, 2025, there have been no prior change orders to this contract.
Original Contract Amount $3,007,951.00
Date of Board Approval 07/14/22
Cumulative Change Order (7/18/2025) $0
% Change of Original Contract Value 0%
Current Contract Value $3,007.951.00
Requested Decrease $1,222,344.06
New Contract Value $1,785,606.94
% Change of Current Contract Value -40.64%
Total % Change of Original Contract Value -40.64%
A decrease in contract value is being requested to close out the purchase order. FluidClarity was able to complete initial tasks on this contract, but as time progressed it became clear that FluidClarity didn’t have the staffing necessary to complete the contract in a necessary manner. District staff and FluidClarity have come to an amicable agreement that it is in the project’s best interest to terminate this contract and complete the Final Design engineering services under a new professional engineering services contract, which will be brought before the Board in an upcoming meeting.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement in an amount of $1,222,344.06 (40.64% of the current contract value), from an amount of $3,007,951.00, to an amount not to exceed $1,785,606.94.
Funds will be restored to Account 501-50000-612450.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2025