TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 4, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to increase the agreement with Ford W. Hall Co., Inc. to Perform On-Site Specialized Services to Rehabilitate the Final Clarifier Algae Removal System at the Kirie Water Reclamation Plant (KWRP), in an amount of $30,000.00, from an amount of $230,983.10, to an amount not to exceed $260,983.10, Account 201-50000-645750, Purchase Order 3134393
Body
Dear Sir:
On February 6, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Ford W. Hall Co., Inc. to perform on-site specialized services to rehabilitate the final clarifier algae removal system at the Kirie Water Reclamation Plant (KWRP), in an amount not to exceed $230,983.10. The agreement expires on December 31, 2025.
There have been no prior change orders.
Original Contract Amount $230,983.10
Date of Board Approval 2/6/2025
Cumulative Change Order Value (8/13/2025) $0.00
% Change of Original Contract Value 0.0%
Current Contract Value $230,983.10
Requested Increase or Decrease $30,000.00
New Contract Value $260,983.10
% Change of Current Contract Value 13.0%
% Change of Original Contract Value 13.0%
An increase is requested to perform additional work, as the algae removal system has continued to deteriorate since the initial assessment, requiring further service and replacement of component parts to fully rehabilitate the equipment. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the agreement with Ford W. Hall Co., Inc., in an amount of $30,000.00 (approximately 13.0% of the current agreement value), from an amount of $230,983.10, to an amount not to exceed $260,983.10.
Funds are available in Account 201-50000-645750.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations, JS:MM:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 4, 2025