TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 4, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to decrease Contract 23-169-1S McCook Reservoir Stage 1 Sediment Removal, to K.L.F Enterprises, Inc. in an amount of $157,946.92, from an amount of $9,197,183.95, to an amount not to exceed $9,039,237.03, Account 101-50000-612620, Purchase Order 4000123
Body
Dear Sir:
On January 9, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 23-169-1S McCook Reservoir Stage 1 Sediment Removal, to K.L.F. Enterprises, Inc. in an amount not to exceed $9,197,183.95, plus a five (5) percent allowance for change orders in an amount of $459,859.20, for a total amount not to exceed $9,657,043.15. The scheduled contract completion date is October 27, 2026.
As of August 15, 2025, there have been no prior change orders.
Original Contract Amount $9,197,183.95
Date of Board Approval 1/9/2025
Cumulative Change Order (8/15/2025) $0.00
% Change of Original Contract Value 0.00%
Current Contract Value $9,197,183.95
Requested Decrease ($157,946.92)
New Contract Value $9,039,237.03
% Change of Current Contract Value -1.72%
Total % Change of Original Contract Value -1.72%
The purpose of Contract 23-169-1S is to remove and dispose of up to approximately 56,000 cubic yards of sediment by means of trucking from Stage 1 of the McCook Reservoir, as well as to remove and dispose of a steel aerator pole on the bottom of the McCook Reservoir in Stage 1.
The original contract scope included an optional temporary decanting site for hauling sediment to District property at the Ridgeland Avenue Solids Management Area. However, due to odor concerns from prior work activities at this specific location affecting surrounding communities adjacent to this location’s decanting site, the District decided to replace use of this site with the addition of a decanting site of equivalent size for the contractor’s use located at the Lawndale Avenue Solids Management Area adjacent to the project site. As such, the subject change order is for the deletion of the contract specified decanting site at the Ridgeland Avenue Solids Management Area and inclusion of the alternate site at the Lawndale Avenue Solids Management Area. The contractor accepted the District’s proposal (CO-2) for an extra in the amount of $3,252,561.31 and a credit in the amount of $3,410,508.23, for a net credit in the amount of $157,946.92. The engineer stated via correspondence CO02, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 23-169-1S, in an amount of $157,946.92 (-1.72% of the current contract value), from an amount of $9,197,183.95, to an amount not to exceed $9,039,237.03.
Funds will be restored to Account 101-50000-612620.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:LS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 4, 2025