TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 4, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Report on rejection of bids for Contract 25-664-11, Seal Coating of Roads and Patching of Pavement at the Prairie Plan Site in Fulton County, Illinois, estimated cost $60,000.00
Body
Dear Sir:
On December 19, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 25-664-11, Seal Coating of Roads and Patching of Pavement at the Prairie Plan Site in Fulton County, Illinois.
In response to a public advertisement of January 29, 2025, a bid opening was held on February 25, 2025. The bid tabulation for this contract is:
ILLINOIS VALLEY PAVING, A DIV. OF UNITED $51,104.67
CONTRACTORS MIDWEST, INC.
The Maintenance and Operations Department has reviewed the sole bidder’s bituminous seal coating product and determined that it does not meet the contract specifications, which prohibit the use of coal tar or polycyclic aromatic hydrocarbons (PAHs). The M&O Department recommends rejection of the sole bid.
Therefore, the Director of Procurement and Materials Management has rejected this bid based on the above and in the public’s best interest and has notified the bidder of this action.
The Maintenance and Operations Department will not re-advertise this contract.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations
Respectfully Submitted, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv