TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 18, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to advertise Contract 25-102-11 Boat Maintenance, Repairs, and Parts for the PC100 Boat, estimated cost $84,600.00, Account 101-16000-612790, Requisition 1644515
Body
Dear Sir:
Contract documents and specifications have been prepared to provide boat maintenance, repairs, and parts for the pollution control 100 (PC100) boat. This contract begins January 1, 2026, and ends December 31, 2027.
The purpose of this contract is to provide maintenance, repairs, and replacement parts, as needed, for the PC100 vessel operated by the Monitoring and Research Department. The PC100 is used to navigate deep-draft portions of the Chicago Area Waterway System (CAWS) in support of research activities and to conduct monitoring required under the District’s National Pollutant Discharge Elimination System (NPDES) permits. Due to its forty-foot length and overall size, the vessel must be hoisted from the water for certain maintenance and repairs, which require specialized equipment and facilities not available within the District. Contracting these services is necessary to ensure the continued safe and reliable operation of the vessel.
The estimated cost for this contract is $84,600.00. The estimated 2026 and 2027 expenditures are $42,300.00 and $42,300.00, respectively.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise October 22, 2025
Bid Opening November 18, 2025
Award December 4, 2025
Completion December 31, 2027
Funds are being requested for 2026 and 2027, in Account 101-16000-612790, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 25-102-11.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:HZ:DG:jb
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 18, 2025