TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 18, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to increase Contract 07-027-3SR North Side Sludge Pipeline Replacement - Section 1, NSA, Rebid, to Joel Kennedy Construction Corporation in an amount of $585,612.93, from an amount of $27,920,405.57, to an amount not to exceed $28,506,018.50, Account 401-50000-645750, Purchase Order 4000091
Body
Dear Sir:
On June 16, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 07-027-3SR North Side Sludge Pipeline Replacement - Section 1, NSA, Rebid, to Joel Kennedy Constructing Corp., in an amount not to exceed $27,120,000.00 plus a five (5) percent allowance for change orders in an amount of $1,356,000.00, for a total amount not to exceed $28,476,000.00. The scheduled contract completion date is November 7, 2026.
As of September 5, 2025, the attached list of change orders has been approved.
Original Contract Amount $27,120,000.00
Date of Board Approval 6/16/2022
Cumulative Change Order (9/5/2025) 800,405.57
% Change of Original Contract Value 2.95%
Current Contract Value $27,920,405.57
Requested Increase $585,612.93
New Contract Value $28,506,018.50
% Change of Current Contract Value 2.10%
Total % Change of Original Contract Value 5.11%
Upon commencement of the contract work, utility conflicts including a high-pressure gas main, 15" clay sewer, 12" storm sewer, ComEd ductbank, and water mains of varying sizes were discovered along Devon Avenue spanning from Crawford Avenue to Devon Avenue. A change order request (CO-14) was issued to address the utility conflicts by realigning the sludge main 8-10 feet to the south, relocating clean out and blow off structures, and revisions to the traffic control plans. Construction began in late 2024, however, due to winter construction restrictions, the segment between Kenton Avenue and Cicero Avenue could not be completed. As a result, several modifications to the scope of work authorized under CO-14 are now required.
The scope of work of this change order (CO-19) includes a credit for work not completed under CO-14 and an extra for revisions to the Maintenance of Traffic Plan for the 2025 construction season to accommodate Illinois Department of Transportation requirements and to ensure the safety of motorists. The additional work associated with these modifications in the segment between Kenton Avenue and Cicero Avenue includes traffic control updates, temporary signals, barrier reconfiguration, median work, paving, and site restoration.
In good faith, the contractor has performed some of the additional work at their own risk to accommodate concerns raised by the municipality and Illinois Department of Transportation, and to help expedite construction.
The contractor submitted a cost proposal (CO-19) for this work for an extra in the amount of $809,125.53 and a credit in the amount of $223,512.60, for a net extra in the amount of $585,612.93. The Engineer reviewed the proposal, found it to be reasonable, and stated via correspondence CO19 that the Engineering Department would recommend its approval.
These change orders are in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 07-027-3SR in an amount not to exceed $585,612.93 (2.10% of the current contract value), from an amount of $27,920,405.57 to an amount not to exceed $28,506,018.50.
Funds are available in Account 401-50000-645750.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:LS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 18, 2025
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