TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 18, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to increase purchase order with Woodland Valuation Services, LLC d/b/a Appraisal Associates, Contract 24-RFP-06, Professional Real Estate Appraisal Services for a three-year period, in an amount of $15,000.00, from an amount of $175,000.00, to an amount not to exceed $190,000.00, Account 501-50000-612430, Purchase Order 3132683
Body
Dear Sir:
On September 19, 2024, the Board of Commissioners (“Board”) authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement for Contract 24-RFP-06, Professional Real Estate Appraisal Services for a three-year period, with Woodland Valuation Services, LLC d/b/a Appraisal Associates, in an amount not to exceed $175,000.00. The contract expires December 31, 2027.
This contract has no prior change orders.
Original Contract Amount $175,000.00
Date of Board Approval 09/19/2024
Cumulative Change Order (9/4/2025) $0.00
% Change of Original Contract Value (0.00%)
Current Contract Value $175,000.00
Requested Increase $15,000.00
New Contract Value $190,000.00
% Change of Current Contract Value 8.57%
Total % Change of Original Contract Value 8.57%
The reason for this change order is that the District requires additional appraisal services relating to ongoing stormwater projects from Woodland Valuation Services, LLC d/b/a/ Appraisal Associates and its subcontractors in 2025. The funding for 2026 and 2027 will remain unchanged and will be subject to the Board’s approval of the budget for those years.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby requested that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $15,000.00 (8.57% of the current contract value) from an amount of $175,000.00, to an amount not to exceed $190,000.00.
Funds are available in Account 501-50000-612430.
Requested, Susan T. Morakalis, General Counsel, STM:BJD:KHY:vp
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 18, 2025