TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 2, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase orders for Contract 25-622-11, Furnish and Deliver Miscellaneous Electrical and Mechanical Equipment to Various Locations, Item 1 to Hatfield and Company, Inc., in an amount not to exceed $60,635.00; Item 2 to Amerimex Motor and Controls, LLC, in an amount not to exceed $54,551.00; Item 3 to Indi Enterprise, Inc., in an amount not to exceed $73,889.00; Items 4, 6, and 7 to Helsel-Jepperson Electrical, Inc., in an amount not to exceed $403,730.00; Item 5 to Jamerson and Bauwens Electrical Contractors, Inc., in an amount not to exceed $102,255.00; Item 8 to Integrated Power System, LLC, in an amount not to exceed $65,986.00; and Item 9 to Affiliated Steam Equipment Co. dba Affiliated Steam and Hot Water, in an amount not to exceed $161,376.18; Accounts 101-67000/68000/69000-623070/623270/634650, Requisitions 1622439, 1622440, 1628546, 1634174, 1635092, 1635093, and 1636982
Body
Dear Sir:
On April 17, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 25-622-11, Furnish and Deliver Miscellaneous Electrical and Mechanical Equipment to Various Locations.
In response to a public advertisement of June 18, 2025, a bid opening was held on July 15, 2025. The bid tabulation for this contract is attached.
Hatfield and Company, Inc., the lowest responsible bidder for Item 1, is proposing to perform the contract in accordance with the specifications. The estimated cost for Item 1 of this contract was $70,000.00, placing their bid of $60,635.00 approximately 13% below the estimate.
Amerimex Motor and Controls, LLC, the lowest responsible bidder for Item 2, is proposing to perform the contract in accordance with the specifications. The estimated cost for Item 2 of this contract was $60,000.00, placing their bid of $54,551.00 approximately 9% below the estimate.
Indi Enterprise, Inc., the lowest responsible bidder for Item 3, is proposing to perform the contract in accordance with the specifications. The estimated cost for Item 3 was $70,000.00 placing their bid of $73,889.00 approximately 6% above the estimate.
Helsel-Jepperson Electrical, Inc., the lowest responsible bidder for Items 4, 6, and 7 is proposing to perform the contract in accordance with the specifications. The estimated combined cost for Items 4, 6, and 7 was $425,000.00 placing their bid of $403,730.00 for these items approximately 5% below the combined estimate for items 4, 6, and 7.
The low bid submitted by Helsel-Jepperson Electrical, Inc. for Item 5 was rescinded on August 28, 2025. After the bid opening, Eaton, the supplier of the equipment, rescinded their quote to Helsel-Jepperson Electrical, Inc. Therefore, Helsel-Jepperson Electrical Inc. withdrew their bid for Item 5. The Director of Procurement and Materials Management has notified Helsel-Jepperson Electrical, Inc that their bid is non-responsive.
Jamerson and Bauwens Electrical Contractors, Inc., the lowest responsible bidder for Item 5, is proposing to perform the contract in accordance with the specifications. The estimated cost for Item 5 was $140,000.00 placing their bid of $102,255.00 approximately 27% below the estimate.
Integrated Power System, LLC, the lowest responsible bidder for Item 8, is proposing to perform the contract in accordance with the specifications. The estimated cost for Item 8 was $80,000.00 placing their bid of $65,986.00 approximately 18% below the estimate.
Affiliated Steam Equipment Co. dba Affiliated Steam and Hot Water, the lowest responsible bidder for Item 9, is proposing to perform the contract in accordance with the specifications. The estimated cost for Item 9 was $189,000.00 placing their bid of $161,376.18 approximately 15% below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the requirements do not fall under the provisions of the MPLA.
The Affirmative Action Ordinance Revised Appendix D and Appendix V were not included because it is primarily a furnish and deliver contract. Moreover, there are no subcontracting opportunities in the contract.
All equipment shall be delivered as specified in the contract documents after the issuance of the purchase orders.
No bid deposit was required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 25-622-11 Item 1 to Hatfield and Company, Inc., in an amount not to exceed $60,635.00; Item 2 to Amerimex Motor and Controls, LLC, in an amount not to exceed $54,551.00; Item 3 to Indi Enterprise, Inc., in an amount not to exceed $73,889.00; Items 4, 6, and 7 to Helsel-Jepperson Electrical, Inc., in an amount not to exceed $403,730.00; Item 5 to Jamerson and Bauwens Electrical Contractors, Inc., in an amount not to exceed $102,255.00; Item 8 to Integrated Power System, LLC, in an amount not to exceed $65,986.00; and Item 9 to Affiliated Steam Equipment Co. dba Affiliated Steam and Hot Water, in an amount not to exceed $161,376.18.
Funds are available in Accounts 101-67000/68000/69000-623070/623270/634650.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 2, 2025
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