TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 16, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to increase Contract 25-105-11 Laboratory Analysis of Per- and Polyfluoroalkyl Substances and Adsorbable Organic Fluorine in Wastewater Samples to Enthalpy Analytical, LLC in an amount of $36,300.00, from an amount of $63,500.00, to an amount not to exceed $99,800.00, Account 101-16000-612490, Purchase Order 3136074
Body
Dear Sir:
On July 17, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 25-105-11 Laboratory Analysis of Per- and Polyfluoroalkyl Substances (PFAS) and Adsorbable Organic Fluorine in Wastewater Samples to Enthalpy Analytical, LLC in an amount not to exceed $63,500.00.
This contract has no prior change orders.
Original Purchase Order Amount $63,500.00
Date of Board Approval July 17, 2025
Cumulative Change Order $0.00
% Change of Original Purchase Order Value 0.00%
Current Contract Value $63,500.00
Requested Increase $36,300.00
New Purchase Order Value $99,800.00
% Change of Current Purchase Order Value 57.17%
% Change of Original Purchase Order Value 57.17%
An increase is requested by the Industrial Waste Division (IWD) to conduct additional PFAS sampling of the industrial users. This will enable IWD to continue development of a comprehensive Industrial User PFAS inventory in anticipation of future NPDES requirements. The added funds will support expanded industrial user sampling to better understand the sources and types of PFAS being discharged to the District’s water reclamation plants.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and it is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order for Contract 25-105-11 in an amount of $36,300.00 (57.17% of the current contract value), from an amount of $63,500.00, to an amount not to exceed $99,800.00.
Funds are available in Account 101-16000-612490.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:HS:DH:lm
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 16, 2025